Tea With Microsoft Teams: How to create, start, and download a meeting

Apr 3, 2020

Introduction to Microsoft Teams

Microsoft Teams has revolutionized the way businesses and individuals communicate and collaborate in the digital age. Whether you're working remotely, holding virtual meetings, or conducting webinars, Microsoft Teams provides a comprehensive platform for seamless collaboration and effective communication.

Creating a Meeting in Microsoft Teams

Creating a meeting in Microsoft Teams is incredibly simple. Follow these step-by-step instructions:

  1. Open the Microsoft Teams application on your device.
  2. Click on the calendar icon in the left-hand navigation menu.
  3. Click on the "New meeting" button to create a new meeting.
  4. Fill in the meeting details such as the title, date, time, and participants.
  5. Click on the "Save" button to create the meeting.

By following these easy steps, you can create a meeting in Microsoft Teams within minutes.

Starting a Meeting in Microsoft Teams

Once you've created a meeting, starting it is a breeze. Here's how:

  1. Go to the calendar in Microsoft Teams.
  2. Find the meeting you want to start and click on it to open the details.
  3. Click on the "Join" button to start the meeting.
  4. Wait for other participants to join and begin your discussion, presentation, or collaboration.

Starting a meeting in Microsoft Teams is quick and intuitive, ensuring a smooth and efficient virtual collaboration experience.

Downloading a Meeting Recording in Microsoft Teams

If you've recorded a meeting in Microsoft Teams, you may want to download it for future reference or to share it with others. Here's how:

  1. Find the meeting recording in the chat or channel where it was saved.
  2. Click on the ellipsis (three dots) next to the recording.
  3. Select "Open in Microsoft Stream" to open the video in Stream.
  4. In Stream, click on the "..." (more actions) button below the video.
  5. Click on "Download" to download the meeting recording to your device.

By following these steps, you'll be able to download and access your meeting recordings at your convenience.

Tips and Tricks for Optimal Microsoft Teams Experience

1. Keyboard Shortcuts

Mastering keyboard shortcuts can significantly enhance your efficiency in Microsoft Teams. Some useful shortcuts include:

  • Ctrl + Shift + M to mute and unmute yourself.
  • Ctrl + Shift + O to turn the camera on and off.
  • Ctrl + . to open the commands box.

2. Screen Sharing

Need to share your screen during a meeting? Microsoft Teams makes it simple:

  1. Once in a meeting, click on the "Share" button on the toolbar.
  2. Select the screen or application window you want to share.
  3. Click on "Share" to start sharing your screen.

3. Collaboration and File Sharing

Microsoft Teams offers various collaboration and file-sharing features to streamline your workflow:

  • Chat: Use the chat feature to have quick conversations and share files.
  • Channels: Create channels for different projects or teams and collaborate in a focused environment.
  • Files: Store and access your files in the files tab, making it easy to find and share documents.

4. Integration with Other Apps

Make the most of Microsoft Teams' integration capabilities by connecting it with other apps you use daily:

  • Outlook: Sync your calendar and schedule meetings seamlessly.
  • OneDrive: Access files directly from OneDrive within Microsoft Teams.
  • Trello: Connect Trello boards to Microsoft Teams channels for better project management.


Microsoft Teams is a powerful tool for remote collaboration, enabling individuals and businesses to hold meetings, share files, and communicate effectively. By following the steps outlined in this guide and leveraging the tips and tricks provided, you can optimize your Microsoft Teams experience and get the most out of this industry-leading platform. Start creating, starting, and downloading meetings with confidence, taking your virtual collaboration to the next level with Microsoft Teams.

Margaret Tofanelli
Thank you for shedding light on the benefits of using Microsoft Teams for remote work and virtual meetings. Great read!
Oct 12, 2023
Ori Marron
The convenience of using Microsoft Teams for virtual meetings is truly remarkable. Excited to utilize these features.
Oct 6, 2023
Paula Rauenbuehler
Thanks for the informative article! It's great to know the ins and outs of Microsoft Teams for virtual meetings.
May 5, 2023
Wolfgang Disselhoff
I appreciate the detailed instructions on how to download a meeting in Microsoft Teams. Very useful!
Mar 29, 2023
Harry Smith
The integration of Microsoft Teams has definitely improved the way I communicate with my colleagues and clients. Such a game-changer!
Jan 3, 2023
Patrick Ca
I found the step-by-step guide really helpful. Now I'm confident to start and join meetings in Microsoft Teams.
Sep 15, 2022
Jeremy Boyd
It's amazing how Microsoft Teams has simplified the process of conducting webinars. Looking forward to exploring its capabilities.
May 5, 2022
Michelle Hoke
This article provides a clear and concise explanation of using Microsoft Teams for virtual communication. Valuable insights!
Aug 30, 2021
Lawrence Liu
I'm glad I stumbled upon this article. It's given me a better understanding of how to utilize Microsoft Teams effectively.
Sep 30, 2020
Ashish Jariwala
Fantastic overview of creating and starting a meeting in Microsoft Teams. Can't wait to try it out!
Jul 28, 2020